This notice is designed to explain how and why information about you will be used by us in relation to work it is undertaking with Pause to understand how outcomes may be improved for women who have had repeated removals of children from their care in Oxfordshire.  This will involve data collection and analysis by Pause. 

To ensure that your information is used appropriately and that your privacy is respected, your personal information will be held and used in compliance with the requirements of all applicable legislation. This means that:

• the council will take steps to ensure that your information is kept as safe as possible, and that it is always accurate and up to date
• only those staff who need to do so will access your personal information;

The legal basis for sharing this data and information is:

• Section 10 of the Children’s Act 2004.
• Data Protection Act 2018.
• Section 2 (5) of the Local Government Act 2000 in order to ‘better assist children who have or are likely to become looked after children and is done on the basis of improving effective service delivery’.

What type of information will be collected

The first phase of the programme is a scoping exercise, which aims to identify women who have experienced, or are at risk, of repeat removals of children from their care. This involves research into Oxfordshire County Council’s Social Care case files to understand the prevalence of issues arising for this group. This information will be analysed to determine the added value of the Pause practice. This will enable the local authority to decide whether to work with Pause to develop bespoke initiatives to support the women in this group.   In phase one of the scoping exercise the personal data of individuals and families will only be shared between Oxfordshire County Council and Pause and will be pseudonymised

The work will be completed within 3 months and the data will be deleted by Pause when the work is completed.  Only the final report will be kept by OCC to determine whether a Pause practice should be set up in Oxfordshire. Data will only be stored and processed within the UK.

What are your rights?

In addition to having the right to be informed about how we will use your information, you have the right (free of charge) to the following:

• access to personal information we hold about you
• to have your information corrected if there are inaccuracies or if the information is incomplete
• to restrict the processing of your information in certain circumstances in accordance with applicable law
• in some instances, to object to your personal information being used at all due to special grounds relating to your particular situation - however, there may be compelling reasons why we may need to continue using your information even in these circumstances
• to be told if your personal information is lost and if, as a result, your privacy and rights may be at risk.

Who can I contact with any questions or complaints?

Please speak to your usual contact in the council in the first instance. If you are still unhappy, you may contact the council’s Data Protection Officer as follows:

Information Management Team
Oxfordshire County Council
County Hall
New Road
Oxford
OX1 1ND
dataprotectionofficer@oxfordshire.gov.uk

You can also complete the online complaints form on our website:
www.oxfordshire.gov.uk/complaints

You also have the right to appeal to the Information Commissioner’s Office which is the UK regulatory authority for data protection issues:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
www.ico.org.uk
Tel: 0303 123 1113.